How to Choose Your Project Management Platform?

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The need for a centralized project management platform has become a lot more crucial today as companies operate remotely. Distributed teams working from different regions need a central dashboard to view projects’ performances. Otherwise, juggling multiple systems (e.g., emails, excel sheets, and shared documents) to find project details becomes inconvenient.

With around 97% of organizations canceling work-based travel and 88% of global businesses turning 100% remote, the demand for project management apps has increased even more. (Source: Gartner)

But, in the middle of all this, many business leaders feel overwhelmed while looking for the right project management software for remote work. With various hiccups in their business processes, they often think that there isn’t a perfect platform to take care of their custom requirements. Moreover, since every team and every project are different, there isn’t a one-size-fits-all. So, the key is to outline your specific business requirements and then select software that caters to those needs.

To make it easier for you, we’ve put together some of the most essential project management app features that you must look at before choosing one.

Essential Project Management App Features

Risk Management

Timely alerts about project-related issues or risks help mitigate threats before matters escalate.

Resource Management

Effective resource planning ensures that there are no shortfalls/excesses during the project.


Clear visibility into crucial project milestones and big wins let you know if you’re on the right track.

Third-party Integrations

Integrated support for third-party apps like Google Drive, Dropbox, etc., unifies projects/teams in one place.

Kanban Boards

Kanban boards help you visualize each agile project and its sub-tasks while never letting you lose sight of the bigger picture.

File Sharing

Easy file access/sharing lets you quickly send documents without having to waste time searching for them.

Automatic Backups

Automatic data backups allow you to recover data and prevent loss in the event of a cyber attack.


Message boards and in-app chats provide transparency, improve collaboration, and break down silos.

Multi-platform Support

Multi-platform app support empowers people to work anywhere and on any mobile device without hassle.

You must also make sure that your project management software:

  • Requires minimal set-up
  • Offers easy navigation
  • Provides free trials

We’ve compiled the most popular tools of 2021 to help you choose the best one that fits your bill.

Popular Project Management Software of 2021

Project Management Software Plan Price Range Free Trial Available Mobile App
Teamwork $0 to $18 per user, per month Yes Yes
Jira $0 to $14 per user, per month Yes Yes
Asana $0 to $24.99 per user, per month Yes Yes
Basecamp $99 per month, per team Yes Yes
ProofHub $89 per month, no per-user fee Yes Yes

(Source: Forbes and ProofHub)

The above will allow you to have all your projects and people mapped out and in place.

These platforms will enable you to deal with everything effortlessly, from project initiation, tackling issues to the final release.

However, if you choose to create your project management tool from scratch, here are the primary steps that you need to follow.

How to Build Your Project Management Platform?

Define Your Requirements

Check whether you need a tool for project planning, scheduling, incident management, or any other, and then organize all your assessments in one place.

List Features

Based on your assessments, list down a set of features that your app will contain. This will also serve as a basis for your SRS* documentation.

Prepare SRS

Get your SRS documented by a professional and keep it handy to produce it to a vendor of your choice.

Find a Vendor

Look for a software vendor that is trusted by global clients and has a diverse work portfolio.

Choose a Business Model

Most vendors offer fixed costs or hourly rates. So, depending on your project, choose your preferred business model.

Meet the Team

Meet your vendor to understand who will be responsible for developing and executing your project within the defined scope.

*Software Requirement Specification

How Can Capital Numbers Help?

Capital Numbers is an ISO 9001 and ISO 27001 certified software solutions company with 250+ happy clients worldwide. We customize software as per your business specifications to help you make a difference in the tech world and scale.

We’ve got experts that can tailor-build your project management software to keep your teams and tasks under a single digital roof.

With us, you can even handpick your preferred developers before initiating work.

So, drop us a line here and let our experts help you get your project underway.


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