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7 Ways to Boost Your Remote Team’s Productivity
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7 Important Tips for Leading a Remote Team

These days companies overcome geographical barriers and are more prone than ever to hire employees from other states and, even, countries that are different from theirs. In this way, they are able to take advantage of labor costs as well as tax costs. Of course, you may face certain difficulties if you work with remote teams. Your team might lag behind if there is a lack of supervision, or the productivity of your team may decrease because of different time zones. In spite of all these challenges, it is worth having a remote team. All you need is to follow some tips to boost the productivity of your remote team. Here are some ways that you may consider to help in that process.

  • Develop a good relationship between your teams

The first thing that you need to increase the productivity of your remote team is to develop a good bond between the teams. If they have a good attitude, then it will affect their workflow in a positive way. This will help you to get efficient results. You can use apps or chat rooms and let your employees contact and communicate with each other, not only on a professional level but also on a personal level. Let them be a part of important projects of your company. Keep them well-informed about all the achievements of your company and always make sure to praise your team members for their hard work.

  • Tell them what you want exactly

If you are working with remote workers, it is essential to let them know what you expect from them. Tell them at what hours you want them to be available, how they will have to share files and how they should communicate with other members of the team. If there are strong guidelines for them to follow, then it will definitely help in increasing the productivity of your remote team.

  • Online file and document sharing

In order to get the work done, employees must have access to all the files and documents that they need. There are many companies that only use emails when it comes to file sharing. This has a number of disadvantages. Sometimes, employees forget to attach the file and sometimes the document can get lost. Above all, the document that is emailed stays only in the account of the receiver and the sender. To overcome all these problems, you can make use of social intranet document management systems. This will enable you to upload and share files from anywhere and at any time and all the members of your team can see any and all the changes made.

  • Share calendars

It is quite difficult to get all the members of a remote team to get together for a meeting for even a conference call. So to cope with this difficulty, you can make use of shared calendars and plan events and meetings effortlessly. All the members of the team can see who is available and when. Once the meeting is scheduled, everyone in the team will get notified.

  • Keep track of all the work

Your team members may become less motivated if the work schedule is flexible and if you have a team that is virtual. While it is possible in a physical setting to know when your employees arrive and leave, in a virtual setting, it is not possible. You can use Timedoctor for this, as this will let you know when your team arrives and leaves if they are working or chatting with friends, and much more. Also, you can use Basecamp, which is a great project management tool to track the productivity of your remote team.

  • Use virtual meeting tools

There are a number of means that an organization or a company uses in order to keep the workers of a remote team stay attached to their work. The importance of face-to-face meetings cannot be overemphasized. The lack of it can make your remote employees feel isolated and left out from the rest of the staff. You may find companies that require their remote workers to come to their office once a week or once a month. If that is not possible with your remote team, then you can make use of virtual meeting tools to make your remote team members feel validated. Getting to see all the other team members on a video chat will definitely let them connect with each other on a more personal level and help in strengthening bonds. This, in turn, will increase their productivity.

  • Communicate with clarity

In most cases, in-person communication can be regarded as the best means of communication. When you are face-to-face with someone, you get to pick up on things such as body language and tone. But when you are working with a remote team, this is not always possible and you need to make use of technology. To increase the productivity of your remote team, make sure you take that extra care to communicate with them. Use easy, clear and understandable language when sending messages. You need to state your needs explicitly via emails.  

Managing a remote team and giving their productivity a boost can be a real challenge, but if you make use of proper and effective tools and follow the above-mentioned ways, then you can make your remote team perform at their peak.

Employees are the most crucial part of any business or enterprise. If you have a team with good employees, you will have an edge over your competitors due to increased productivity. Leading your employees through the daily business operations requires you to put in the extra effort. Leading a team of remote employees can have its own set of challenges.

The work environment today grants employees the freedom to work from anywhere in the world due to the presence of the internet and computers. They don’t have to be present at a physical location to work.  There are many benefits to having a virtual team of employees working remotely.

The most crucial advantage is that you can hire talented candidates from across the globe, which contributes to taking productivity to the next level for you. You can bring in innovative ideas by hiring virtual employees and save the cost of maintaining an expensive infrastructure. Although there are many benefits of hiring virtual employees, there is one area that can cause concern – leading a virtual team can be tough. This problem is not insurmountable and can be solved if you follow certain tips. Here are seven tips that will help you to manage and lead a virtual team of employees like a pro.

Hire with Care

When you hire a virtual employee, you have to make sure that you hire the right candidate for the job. You must remember that not everyone can tackle the task of working alone. Although you and other virtual employees may be in contact, there are certain times when individual decision-making might be required. There are people who tend to be inclined to seek help from coworkers or seniors when put in that position. Remote workplaces are generally less social than physical ones and it is difficult to be available to the employee all the time. That is why it is important that you choose candidates who fit all the criteria of the job.  

Set Expectations

When your employee is working via a remote location, it is difficult to keep track of who is doing what amount of work. There is always a fear that keeps you wondering whether your employees are working well or abusing the privilege of work from a remote location. Productivity is the most important factor to consider when hiring regular or virtual employees. To maintain the right levels of productivity you must set expectations that are clearly communicated in a remote workplace model.

You can draw the daily output requirements, the time within which the employee should be available to you and other employees and team goals. This will act as a guideline for employees and will also keep a check on their output. If you have hired the right set of people, setting expectations will give you a thriving team that enjoys the privilege of working from home, but does not misuse it.

Use Technology

Communication and connection are the key to maintaining a successful virtual team. There are many technological tools that help you to connect and communicate with your employees and allow the employees to be in touch with each other.  There are tools that allow you to manage tasks and projects.  You can use tools like calendar, time manager, time zone scheduler, file storage, human resource management, etc to increase productivity.  It’s important to take the initiative to encourage your employees to use these tools as well.

Promote Voice Calling

While text messages and emails are formal and good ways of communication, they are often not easily understood and lack tone. By using voice calling on a regular basis, it will be easier to ensure that the entire team is on the same platform.

Video Meetings

Video meetings will help the entire team to connect with each other. You should encourage video meetings not only with yourself but also among other employees in your absence. As everyone is in remote locations, video calling is a better way to promote a sense of togetherness.

Deeper Bonds

Virtual employees want the privilege of working from remote locations and they often want more warm and friendly bonding than the regular working setup. You must catch up on what is happening in the employee’s life. Try to keep a more relaxed relationship with your employees. This develops a deeper sense of job satisfaction. Virtual employees enjoy a good balance between work and life. You can help them achieve that by adopting policies that encourage work-life balance rather than focusing only on your own profit.

Respect and Flexibility

Your employees might belong to different countries, cultures, and mindsets. Make sure you respect them and have a flexible attitude towards them.

These are some of the tips that will help you lead a team of virtual employees and may even help resolve conflicts or problems before they even arise.

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