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How to Prevent Conflicts That Arise While Working with Remote Teams
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5 Apps You Need Right Away to Manage Your Remote Team!
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Busted: 7 Myths of Working with Remote Teams

How to Prevent Conflicts That Arise While Working with Remote Teams

Nowadays, most companies prefer to work remotely. In fact, it has now become a standard business practice for them. By choosing remote working options, the employers can make the most talented team in their business. But only a team leader knows that conflict is inevitable. Conflict can be of two types – direct conflict and passive conflict. Whatever the conflict is, the workflow of your business will be disrupted and will affect your bottom line. The problems or conflicts can get multiplied during the managing of remote teams since no physical interaction is involved there. Not only that, while working remotely, not everyone is more productive. It has also been seen that some team members take advantage of remote working and goof off while they are supposed to be working. It is also difficult to contact staff who work from a distance at the time of an emergency.

In other words, it can be said that there are certain difficulties in the logistics, but it is not that difficult to a handle a remotely distributed team efficiently. In order to prevent conflicts that arise while working with remote teams, and manage the team effectively, you can follow these effective practices discussed below.

  • Have an official communication system:

To ensure team cohesiveness, you can fix meetings daily or sometimes multiple times in a day, depending on the type of business or work you do. It is true that there are chances for misunderstanding between remote teammates who are scattered across the world. So for a more effective way of communication, the meetings can be recorded, so that if anyone is confused about any topic, s/he can check back to the recorded history. Effective communication systems can be the key to lead a remote team successfully. Set up a system for official communication and make sure that employees comply.

  • Find out the suitable tools for communication:

According to the productivity professionals, a meeting via video conference is the most effective way to engage remote participants. Otherwise, on a conference call, employees can be engaged in multiple tasks, or they can be out of their working zone.

There are a number of tools available for communications including social networks, digital whiteboards, chat rooms and many others. Though email is the most widely used among others, it is often not that efficient. For better communication, you can train your employees to use other communication tools, but video conferencing is a must-have tool while working with your remote team.

  • Closely monitor your team to observe the dynamics:

It is a good idea to break your work up into teams to get more productive work. In order to do so, you have to make sure that your team members are well trained to use the tools for effective intra-team communication. If cfor instance, the team lead cannot control a certain team too well, other team members will do work that makes no sense and is not pertinent to the larger plan. Therefore, every manager of your remotely located teams has to have great communication skills and maintain accountability to you and the other executives. They should also have a good grasp of all the activities of their team, and be quick to understand what is going on.

  • Set some goals and make your people responsible:

Remote workers are most susceptible to the temptation to slack off. That is why it is highly important to lay down some rules and responsibilities for every remote employee and make sure that these are stringently adhered to.

  • Choose your remote partner wisely:

You should pick people who have sound character and who can take initiative. It is strongly recommended that you take an insightful and thorough interview before hiring them, and verify all the references. If you sense a bad attitude in them or you feel something is not right, then you should not ignore your gut feeling.

Working with remote teams implies adopting alternative strategies. In order to prevent conflict and get more effective remote teams, you might have to exert yourself more in every aspect of your work life.

However, the upside of working with remote teams is huge. This is the reason that nowadays, most offices prefer to work with remote or distributed teams. If the teams are managed properly, they can be proved to be highly effective for your business.

5 Apps You Need Right Away to Manage Your Remote Team!

The trend of hiring remote teams is something that more and more companies and nonprofits are recognizing and welcoming with open arms. For years, there have been myths surrounding the subject of hiring remote teams for work. A few of the common myths were: Remote workers aren’t as highly skilled, remote workers are not as dedicated to the company as regular workers are, or that it is difficult to find reliable remote teams. With these myths being proven to be inaccurate and/or misleading, having a remote team is no longer taboo. With the growing acceptance of remote working, it is a party for freelancers. Freelancers, retired professionals, qualified housewives, students, and people who may find it difficult to be physically present at the office are now able to find jobs in the market without facing any sort of obstacles.

However, that is not to say that the system of remote hiring is without its problems. Apart from the fact that there can be times that remote workers find it difficult to coordinate their tasks and schedule with the rest of the office, there is the risk of remote workers becoming psychologically isolated, or distanced, from the rest of the office. However, there is a way to avoid that. There is certain office coordination and employee tracking software available, which can serve to maintain a basic minimum communicative connection between the employer and the employee, as well as between the various people of a team. A few of these apps are mentioned below in no particular order of prominence and effectiveness:

Skype: This is really the first thing to come off the top of anyone’s head. Skype is one of the finest real-time messaging and video-chat service in existence. iIt also is the most popular VoIP software in use at the moment. It’s not really surprising that it’s the most professionally-accepted means of inter-employee or inter-group (team) communication in today’s era.

Skitch: This one is not available anymore, but older versions of it can still be found and downloaded online.  Its specialty is that it allows you to capture screenshots very quick. You can edit the screenshots in this app before sending them, which helps to communicate the exact plan or order in fine detail and with the most precise directions.

Dropbox: This is one of the most popular mediums of cloud storage. Here, you can keep records of all work done by every single employee for a specific time period.  All folders and files on the company network can be saved here under the appropriate heads. In this way, an employer/team head is able to keep track of all the work done within stipulated deadlines. It also is helpful as an unbiased evaluation of the performance of employees; whether office-goers or remote.  A huge advantage of Dropbox is that all you have to do is install dropbox into all the systems and then share it with all the computer systems you want to. Dropbox has the provision of restoring any deleted file or folder within thirty days of deletion.

Slack: This is one of the greatest apps. It has brought about a sea of change to the world of virtual business integration and communication. Although it has not quite displaced Skype completely, it is used simultaneously with Skype in a lot of places. It has all but killed professional emailing, though. A large part of its popularity can be attributed to its excellent in-built group communication system.

Wunderlist: This is mainly a task management tool. It’s simple user interface and easy-to-use controls are the reasons that have made it so popular. Owing to this, it is really easy to track all employee activity and the inbuilt task management tool allows you to prioritize your tasks.

In conclusion, these are the top five applications that help to ease the process of remote team recruitment and remote worker management. Every single company looking to recruit teams that will be working remotely should pay heed and make use of at least one of these apps.

Busted: 7 Myths of Working with Remote Teams

With Cloud Storage and Cloud computing becoming a way of life and business for most big organizations throughout the world, it is now slowly becoming more and more common for companies to hire remote employees. That is, employees who would not be working on the company premises, and in some cases, never even meet face to face with the company’s leadership. They would, instead, be hired based on virtual interviews and online tests. This might sound like a novelty, but it is slowly becoming a reality. The most common forms of cloud working are working on mobile, or from a personal computer at home or any remote corner of the world.

There is a reason why remote work is becoming more popular. Skilled employees are now searching for positions which are autonomous and allow for more freedom. This not only helps them to spread their wings but also nets the company good returns. In this article, we’re going to dispel some of the most popular misgivings and myths that surround remote working.

  1. The first myth is that people who work remotely are not as productive as the employees who work on a site. However, with the presence of modern-day tools for tracking employee activity and progress, such as Slack, there are a lot of ways in which remote employees can be managed and productivity can be monitored. The key is to find out a stable mode to evaluate and measure the performance of others.
  2. A second misconception is that employees who are remote aren’t as skilled. According to this misgiving, skilled employees prefer a formal office environment. They feel that remote employees would never be able to qualify for lead positions. This is especially true for cases where the employee is an independent freelancer or contractor. This, however, is just the contrary. Hiring remote employees would mean expanding outside of your geographical boundaries and being able to mine for talent in uncharted territories where your business might not be physically present.
  3. A third myth that plagues some businesses is, “It is difficult to find remote employees”. This, while true to some extent, can be remedied by reaching out to talent-listing sites such as LinkedIn. There are also innumerable forums and sites which list independent contractors and freelancers who might be inclined towards remote working. It is also useful to locate retired professionals who might be open to earning some extra money working from home.
  4. Companies often think that it is extremely difficult to manage and communicate with such employees, but in today’s world, where workplaces are empowered with forums and message boards such as Trello and Basecamp, it is no longer difficult for a company to communicate with remote employees. Slack is a real-time communication portal that is very similar to Skype. Here, not just individuals, but teams too can communicate with one another and create the sense of a virtual workplace.
  5. Some people think that remote work has no scope beyond IT and data entry. This was true for a considerable amount of time, but now you see companies hiring remote workforces for product development, sales and marketing and work related to SEO.
  6. There is a common misconception that remote employees can not develop any feeling of kinship with the company or its goals. That, however, would not be true. There are plenty of qualified freelancers who are used to working from home and who commit to a company for the right price.
  7. Last, but not least, remote employees are able to be more flexible with the hours they work. They have no demand or need for changes in their work schedule to suit their own convenience. Their hours can be ensured with a virtual agreement/contract.

These, in short, are some of the common myths about hiring remote employees that now, hopefully, stand busted.

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