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7 Ways to Boost Your Remote Team’s Productivity
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Will Remote Work Eradicate the Need for Outsourcing?
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How to Prevent Conflicts That Arise While Working with Remote Teams

These days companies overcome geographical barriers and are more prone than ever to hire employees from other states and, even, countries that are different from theirs. In this way, they are able to take advantage of labor costs as well as tax costs. Of course, you may face certain difficulties if you work with remote teams. Your team might lag behind if there is a lack of supervision, or the productivity of your team may decrease because of different time zones. In spite of all these challenges, it is worth having a remote team. All you need is to follow some tips to boost the productivity of your remote team. Here are some ways that you may consider to help in that process.

  • Develop a good relationship between your teams

The first thing that you need to increase the productivity of your remote team is to develop a good bond between the teams. If they have a good attitude, then it will affect their workflow in a positive way. This will help you to get efficient results. You can use apps or chat rooms and let your employees contact and communicate with each other, not only on a professional level but also on a personal level. Let them be a part of important projects of your company. Keep them well-informed about all the achievements of your company and always make sure to praise your team members for their hard work.

  • Tell them what you want exactly

If you are working with remote workers, it is essential to let them know what you expect from them. Tell them at what hours you want them to be available, how they will have to share files and how they should communicate with other members of the team. If there are strong guidelines for them to follow, then it will definitely help in increasing the productivity of your remote team.

  • Online file and document sharing

In order to get the work done, employees must have access to all the files and documents that they need. There are many companies that only use emails when it comes to file sharing. This has a number of disadvantages. Sometimes, employees forget to attach the file and sometimes the document can get lost. Above all, the document that is emailed stays only in the account of the receiver and the sender. To overcome all these problems, you can make use of social intranet document management systems. This will enable you to upload and share files from anywhere and at any time and all the members of your team can see any and all the changes made.

  • Share calendars

It is quite difficult to get all the members of a remote team to get together for a meeting for even a conference call. So to cope with this difficulty, you can make use of shared calendars and plan events and meetings effortlessly. All the members of the team can see who is available and when. Once the meeting is scheduled, everyone in the team will get notified.

  • Keep track of all the work

Your team members may become less motivated if the work schedule is flexible and if you have a team that is virtual. While it is possible in a physical setting to know when your employees arrive and leave, in a virtual setting, it is not possible. You can use Timedoctor for this, as this will let you know when your team arrives and leaves if they are working or chatting with friends, and much more. Also, you can use Basecamp, which is a great project management tool to track the productivity of your remote team.

  • Use virtual meeting tools

There are a number of means that an organization or a company uses in order to keep the workers of a remote team stay attached to their work. The importance of face-to-face meetings cannot be overemphasized. The lack of it can make your remote employees feel isolated and left out from the rest of the staff. You may find companies that require their remote workers to come to their office once a week or once a month. If that is not possible with your remote team, then you can make use of virtual meeting tools to make your remote team members feel validated. Getting to see all the other team members on a video chat will definitely let them connect with each other on a more personal level and help in strengthening bonds. This, in turn, will increase their productivity.

  • Communicate with clarity

In most cases, in-person communication can be regarded as the best means of communication. When you are face-to-face with someone, you get to pick up on things such as body language and tone. But when you are working with a remote team, this is not always possible and you need to make use of technology. To increase the productivity of your remote team, make sure you take that extra care to communicate with them. Use easy, clear and understandable language when sending messages. You need to state your needs explicitly via emails.  

Managing a remote team and giving their productivity a boost can be a real challenge, but if you make use of proper and effective tools and follow the above-mentioned ways, then you can make your remote team perform at their peak.

These days remote working has gradually become more acceptable by different organizations. Before, companies were mainly dependent on an outsourcing team and the staff of their office, but now the scenario is slightly changed. Various companies are now inducting remote workers into their task teams and workforces. The trend of outsourcing work is now somehow reduced with the popularity of remote.

However, there is some concern as to whether the remote team has eradicated the need for outsourcing or not. There is, therefore, a resultant confusion as to whether outsourcing is better or remote work. Some say that remote workers are a perfect choice for companies, but they cannot solve all the problems that are done efficiently by outsourcing. And for some, remote workers are the perfect solution for all your technical tasks, which would not have been managed well by outsourcing.

Below are some points that are explained by experts for and against the topic of whether or not remote work will eradicate the necessity of outsourcing.


          Remote Work Will Not Eradicate Outsourcing:

People  against the topic have expressed their opinions in these ways:

  • Remote work can never solve every problem that outsourcing does. This is because, firstly, you have to reach people personally, whom you would like to hire. Suppose you need one developer, then you have to find out an employee or a software house to work with. In case you require more than one developer, problems will arise, as you have to hire a number of people and you have to spend valuable time in this hiring process. With outsourcing, you don’t need to invest as much time, since you can outsource all your tasks to the outsourcing company.
  • Secondly, hiring an outsourcing company means you have not only hired an employee, but you have also hired a software house where everything is done using automated CI/CD, development tools, and assurance processes. You also have the added advantage of a CTO, a project manager and other developers that are there to support you with their valuable advice. In the case of remote work, when you hire a developer, s/he will do that one particular role only. You will not be assisted by him/her with other tasks/roles.
  • Thirdly, outsourcing is more flexible than remote work. During the project, you can change your demand for resources anytime you want. They can provide 3 people to develop MVP (which is better than one to support it while verifying on the market), then 8 people will scale it. In terms of remote working, you can only hire one person to complete the task.
  • Fourthly, getting hold of a remote worker is a complex process, since you have to hire resources one by one and then you will need to check their skill set, another time-consuming process. In spite of testing them, you cannot be sure if the remote worker is capable enough to manage your task or not.
  • Finally, the process of hiring outsourcing companies is smooth. Since every employee of an outsourcing company is efficient, you can be assured of the fact that your work will be done efficiently.


    Remote Work Will Eradicate Outsourcing:

       Below are discussed some of the opinions/points of those who think this is true.

  • Remote work is not at all a complex process. In fact, you can choose workers according to your requirements. You can check their skill and then hire them.
  • If your remote employees are satisfied, they will give you their 100%. It is, therefore, a great benefit for your business.
  • They cost less. In terms of outsourcing your project, you may have to spend more money, but hiring a remote employee is always within your budget. This is because, if you have remote employees, they will reduce your rent and property cost.

From the above, it is clear that hiring outsourcing has more positives than hiring remote work, and remote work can never eradicate the necessity of outsourcing. Still, it depends greatly on your company as to what is more suitable for your business. Maybe your particular business requires remote workers, which can be cost-effective for you, but for a majority of businesses (who need to outsource more than one task), outsourcing is a perfect solution.

Nowadays, most companies prefer to work remotely. In fact, it has now become a standard business practice for them. By choosing remote working options, the employers can make the most talented team in their business. But only a team leader knows that conflict is inevitable. Conflict can be of two types – direct conflict and passive conflict. Whatever the conflict is, the workflow of your business will be disrupted and will affect your bottom line. The problems or conflicts can get multiplied during the managing of remote teams since no physical interaction is involved there. Not only that, while working remotely, not everyone is more productive. It has also been seen that some team members take advantage of remote working and goof off while they are supposed to be working. It is also difficult to contact staff who work from a distance at the time of an emergency.

In other words, it can be said that there are certain difficulties in the logistics, but it is not that difficult to a handle a remotely distributed team efficiently. In order to prevent conflicts that arise while working with remote teams, and manage the team effectively, you can follow these effective practices discussed below.

  • Have an official communication system:

To ensure team cohesiveness, you can fix meetings daily or sometimes multiple times in a day, depending on the type of business or work you do. It is true that there are chances for misunderstanding between remote teammates who are scattered across the world. So for a more effective way of communication, the meetings can be recorded, so that if anyone is confused about any topic, s/he can check back to the recorded history. Effective communication systems can be the key to lead a remote team successfully. Set up a system for official communication and make sure that employees comply.

  • Find out the suitable tools for communication:

According to the productivity professionals, a meeting via video conference is the most effective way to engage remote participants. Otherwise, on a conference call, employees can be engaged in multiple tasks, or they can be out of their working zone.

There are a number of tools available for communications including social networks, digital whiteboards, chat rooms and many others. Though email is the most widely used among others, it is often not that efficient. For better communication, you can train your employees to use other communication tools, but video conferencing is a must-have tool while working with your remote team.

  • Closely monitor your team to observe the dynamics:

It is a good idea to break your work up into teams to get more productive work. In order to do so, you have to make sure that your team members are well trained to use the tools for effective intra-team communication. If cfor instance, the team lead cannot control a certain team too well, other team members will do work that makes no sense and is not pertinent to the larger plan. Therefore, every manager of your remotely located teams has to have great communication skills and maintain accountability to you and the other executives. They should also have a good grasp of all the activities of their team, and be quick to understand what is going on.

  • Set some goals and make your people responsible:

Remote workers are most susceptible to the temptation to slack off. That is why it is highly important to lay down some rules and responsibilities for every remote employee and make sure that these are stringently adhered to.

  • Choose your remote partner wisely:

You should pick people who have sound character and who can take initiative. It is strongly recommended that you take an insightful and thorough interview before hiring them, and verify all the references. If you sense a bad attitude in them or you feel something is not right, then you should not ignore your gut feeling.

Working with remote teams implies adopting alternative strategies. In order to prevent conflict and get more effective remote teams, you might have to exert yourself more in every aspect of your work life.

However, the upside of working with remote teams is huge. This is the reason that nowadays, most offices prefer to work with remote or distributed teams. If the teams are managed properly, they can be proved to be highly effective for your business.

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